Applies to: ConnectWise Manage, Datto Autotask PSA and QuickBooks Online
There are two ways to resolve a Prepayment that was accidentally processed to an incorrect account:
Recreate the Prepayment Transaction in the Alternative Bank Account
Use this process if you would like to re-create the Prepayment in the Bank Account where the funds were deposited. You only need to use this method if the invoice does not exist in QBO.
Apply a Payment directly to the Invoice
If you would rather apply the payment directly to the invoice (which was not available at the time of the prepayment), then you can do this as a payment to the Wise-Sync clearing account. This negates the need for the Prepayment.Recreating the Prepayment Transaction
Applying a Payment directly to the Invoice
- Copy down the details of the prepayment, so you have the information on hand
- Delete the prepayment from the check account
- Click on the Plus Sign Menu at the top right corner
- Click on "Receive Payment"
- Enter the following details from the Receive Payment Screen
Deposit to (Account)
- Click Save
- Make sure you apply the Prepayment to the invoice being paid (later as a credit note on the invoice itself)
Note: Prepayments are created to allow the system to allocate a payment received through Wise-Pay where an invoice is not yet available in the system to allocate the payment to. This is normally as a result of the invoices not yet being synced to QBO, or where the invoices are still in a draft approval status. We recommend that you always sync as soon as you issue invoices, as clients can often be really excited to pay you.